Who We Are

OC Recruitment is a recruitment agency based in Ireland, connecting employers with job seekers across a range of sectors. We operate in accordance with the General Data Protection Regulation (GDPR) to ensure confidentiality, transparency and data security.

Company Information

O' Connell Carroll Ltd, trading as OC Recruitment, is registered in Ireland and operates in accordance with the General Data Protection Regulation (GDPR).

Company Registration Number: — 795991

Email: — info@oc-recruitment.com

Phone: — 01 516 3336

We are not required to appoint a Data Protection Officer. Data protection matters are handled by the directors.

What Information We Collect

We collect and process personal data necessary for recruitment and placement purposes, including:

• Candidate Data — Name, contact details, CV, employment history, education, references, salary expectations and other relevant job-related details.
• Client Data — Company details, contact information, hiring preferences and job specifications.
• Website and Communications Data — IP addresses, website usage analytics, emails and correspondence with OC Recruitment.

How We Collect Your Data

We obtain your data through:

• Direct Submission — When you apply for a job, register on our website, or contact us.
• Third-Party Sources — Job boards (e.g. Indeed, LinkedIn), referrals and publicly available professional profiles.
• Client Relationships — When employers provide details about job vacancies or recommend candidates.

Where we collect your data from a source other than you directly, we will let you know at the point of first contact

Why We Process Your Data

We process personal data to:

• Provide recruitment services and match candidates with suitable job opportunities
• Communicate with candidates and clients about roles, applications and placements
• Manage our business relationships, contracts and invoicing
• Comply with legal and regulatory obligations
• Improve our services and ensure data security

Legal Basis for Processing Data

We only process personal data when we have a lawful basis, including:

• Consent — When you opt in to receive job alerts or recruitment services.
• Legitimate Interest — To provide recruitment services that benefit both candidates and employers, and to contact candidates about suitable future roles.
• Contractual Obligation — When processing your data is necessary for employment placement.
• Legal Compliance — To meet regulatory requirements

Data Retention — How Long We Keep Your Data

We only keep your data for as long as we need it. Specific retention periods include:

• Candidate data — We keep your CV, contact details and recruitment-related records while you are active with us and for up to 5 years from your last engagement with OC Recruitment. We retain this data on the basis of legitimate interests so that we can contact you about future suitable roles. You can request deletion at any time.
• Client contact and relationship records — Up to 7 years from the end of our last engagement, in line with statutory and commercial retention requirements.
• Invoice and payment records — 7 years, as required by Irish tax and accounting law.
• General correspondence — 3 years from last contact.

After these periods, your data is deleted or anonymised. If you wish to have your data removed earlier, you may request deletion at any time (see Section 9 — Your Rights).

Who We Share Your Data With

Your personal data is never sold. We may share it with:

• Potential employers — When submitting your application for a job role, with your consent.
• Background check and verification services — Where required by the placing employer for reference, qualification or police clearance verification.
• Our service providers — Including Manatal (recruitment CRM), Microsoft 365 (email, document storage and collaboration), Xero (accounting and invoicing), Parolla (payroll) and AI tools used for drafting and administration. All such providers are bound by data processing agreements.
• Job boards and professional networks — Where you have asked us to circulate your details (e.g. Indeed, LinkedIn).
• Our accountant, legal advisors and other professional advisors — Where required.
• Regulatory authorities and statutory bodies — Including the Revenue Commissioners and others where legally required.

International Transfers of Your Data

Some of the service providers we use may process data outside the European Economic Area (EEA). Where this happens we ensure appropriate safeguards are in place, including European Commission Standard Contractual Clauses or certification under the EU-US Data Privacy Framework. You can request a copy of these safeguards by contacting us at info@oc-recruitment.com

Your Rights Under GDPR

You have the following rights regarding your personal data:

• Right to Access — Request a copy of the personal data we hold about you.
• Right to Rectification — Correct any inaccuracies in your data.
• Right to Erasure (“Right to Be Forgotten”) — Request deletion of your data.
• Right to Object — Object to processing of your data based on legitimate interests, including direct marketing.
• Right to Withdraw Consent — Where processing is based on your consent, you can withdraw that consent at any time.
• Right to Restrict Processing — Limit how we use your data in certain circumstances.
• Right to Data Portability — Request a transfer of your data to another organisation.
• Right to Lodge a Complaint — File a complaint with the Data Protection Commission (DPC) in Ireland if you believe your data is misused.

To exercise your rights, contact us at info@oc-recruitment.com.

Data Security Measures

We take the security of your data seriously and use a range of technical and organisational measures, including:

• Multi-factor authentication — On all systems holding personal data.
• Encryption — Of data in transit and at rest.
• Secure cloud storage — Via Microsoft 365 with EU data hosting.
• Role-based access controls — So only authorised staff can access personal data.
• Data processing agreements — In place with our key service providers.
• Data minimisation — We only store the information we actually need.
• Regular review — Of access permissions and security measures

Updates to This Privacy Policy

We may update this Privacy Policy to reflect changes in our services or GDPR requirements. Any changes will be posted on our website. 

Use of Technology and AI Tools

OC Recruitment uses secure third-party technology tools to support our recruitment and compliance services, including cloud storage and AI tools for document drafting and administration. Personal data processed through these tools is handled in accordance with GDPR. All third-party providers are bound by data processing agreements with OC Recruitment. Where possible, we use codes and anonymisation techniques to minimise personal data exposure.